ARRIVAL, DEPARTURE, & CHECK-IN 

Arrival 

Please note that this section includes anticipated arrival procedures. These procedures may be changed on an as-needed basis per the oversight of CTL and CTAS. 

• All Campers & Leaders In Training (LITs) Arrival: Sunday, June 29, 2025

• Gates will open at 1:30 PM EST

• Check-in is between 1:30 PM and 3:30 PM. Each group will be assigned a time for registration.

  1. Campers Ages 7-13: 1:30 PM EST

  2. Campers Ages 14-18: 2:30 PM EST

• Check in will be conducted entirely from the car - there will be no need to park or leave your vehicle. 

For CTAS Check-In 2025, please anticipate that no one should exit the vehicle other than the camper. All family members will remain inside the vehicle. Upon completion of the check-in process, the camper will exit the car with their luggage at the CTL Gym under the supervision of the CTAS Cabin Counselors. During Camper/Luggage Drop-Off, your car should never remain unattended and should be moved promptly. 

Since we will be at a new site this summer, we are allowing families to visit the cabins and help their campers unpack. Check-in will still be conducted as usual and entirely from the car. Once the camper has left the car to take their welcome photo and walk to their cabin with a counselor, families will have an opportunity to park and meet them at their cabin.

Please be considerate of other families, campers, and the other camp that will also be utilizing the parking lot. Additionally, sometimes this can make goodbyes more difficult, so use your discretion in regards to visiting cabins.

Families will need to leave in time for sessions to begin. We anticipate that families will need to leave by 4:00pm

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Check-In Procedure: 

Please note that these procedures are simply a template and may be adjusted prior to CTAS 2025. Please continue to monitor your email for Check-In Instructions prior to July 2025. 

• Station #1: Welcome and Check In: At the front gate, campers will be checked-in. At this station, the parent will also confirm that the camper has submitted all of their required forms, and will receive forms to be reviewed before reaching the final station (Exhibit 2, Camper Code of Conduct, etc). 

• Station #2: Medical Check/Health Screening. This includes the CTAS On-Site Health Screening and interview. 

  • The Health Screening includes a temperature check, lice check, interview concerning any recent illness or injury, COVID-19 screening, and observation of overall health. 

  • If lice is detected, your child will not be admitted to camp until treatment has been completed and no signs of infestation remain. 

  • In the event the physician Medical Director determines at his or her sole discretion that a prospective camper is not healthy enough to attend camp, such prospective camper shall not be admitted to camp and any return transportation, food, lodging and supervision shall be at the sole cost and expense of the prospective camper’s parent/guardian. 

• Station #3: Medication Check-In. At this station, the CTAS Medical Team will oversee medication check-in. This will include reviewing/confirming your camper’s medication schedule and ensuring that prescriptions are up-to-date with enough doses for the week of camp. 

• Station #4: Camp Store pick-up and camper mail drop-off

• Station #5: Luggage Drop and See You Laters!: Volunteers will confirm that luggage has been tagged, and will move luggage outside of the gym, to later be transported to the cabin. At this station, campers will say their “see you laters!” to parents. Volunteers will be here to greet your family, and bring your camper to meet their cabin. 

Departure 

Please note that this section includes anticipated departure procedures. These procedures may be changed on an as-needed basis per the oversight of CTL and CTAS. 

• The Gates will open at 10:30 am EST on Friday, July 4, 2025.

• Departure will take place from 10:30 am-12:00 pm. 

• All campers and leaders-in-training (LITS) must depart camp by 12:00pm EST.

• CTAS will ONLY release campers only to the adult(s) listed on the application or in receipt of the pick up slip (provided at check in). If another adult will be picking up your camper, you must notify the Camp Director by emailing Olivia with the FULL NAME of the individual picking up your camper to olivia@camptwitchandshout.org 24 hours prior to departure. Be advised that individuals picking up campers must bring a photo ID. 

Check-Out Procedure: 

• Parents/Guardians/Approved Pick-Ups will enter the gates at their assigned time.

• Adult picking up campers will navigate their car to the West traffic circle, where they will pick up camper luggage in addition to checking out medications. 

• At time of check out, in addition to medications, parents will be notified of any outstanding incidents, PRN medications provided, and review of incidents that involved parent contact. Medications will be signed back out to parents at this time. 

• Camper pick-ups will be asked to present a pick up slip to confirm approval to pick-up campers.

• Upon approval of pick up, the assigned Color Captain will walkie for the camper to be delivered by a Cabin Counselor to the unit pick-up area in the WAW Parking Lot. 

• See you next year! 

Communicate any necessary changes in arrivals or departures or emergencies to the Camp Director promptly. 

• Within 24 hours, please call: 

  • Olivia Boudwin, Camp Director, at (919) 355-6956 

  • If unable to reach the Camp Director, please contact Camp Twin Lakes at (770) 867-6123

• More than 24 hours before arrival or departure, please email: olivia@camptwitchandshout.org